Interlibrary Loan Guidelines

Borrowing

Interlibrary Loan (ILL) service is provided by all branches of Albany Public Library for materials that member libraries of the Upper Hudson Library System do not own.  Any customer in good standing (fines below $10.01 and no restrictive use notes) may use this service; ILL is not available to temporary cardholders. The ILL Librarian reserves the right to manage the number of customer requests in light of workflow constraints.

APL will borrow/acquire:

  • books
  • photocopies of journal articles less than 50 pages
  • microfilm
  • microfiche

The ILL Librarian will have the discretion to determine if any materials are for In Library Use Only.

APL will not borrow/acquire:

  • books less than 6 months old
  • audiovisual materials such as audiobooks, music CDs, VHS tapes and DVDs
  • textbooks

There are no renewals of ILL materials.  Each customer must wait a minimum of three months from the date of return of any ILL item before re-requesting the same ILL item.

The lending period of materials is set by the lending library, not APL, so customers will not be able to borrow material for the same loan periods as comparable UHLS-owned items.  If a Reference copy of a requested item is available locally, the item will not be requested and the customer will be directed to the local owning library.

ILL is not a rush delivery service for books.  The minimum wait period for materials is two weeks, and it is sometimes over a month.  Customers will be notified by phone unless they request a mailed card, so it is essential that they provide a phone number that is able to receive and record messages.

Abuse of the privileges afforded by ILL service may result in the suspension and/or termination of a customer’s ILL privileges at the discretion of the ILL Librarian.

Lending

Libraries outside of the UHLS may also request items through ILL.

APL will lend only:

  • books in the circulating collection of the Main Library that are more than 6 months old
  • select books from special collections at our branch locations
Journal and article requests will be addressed on a case by case basis.

Assistance

Please contact the Interlibrary Loan Librarian at 427-4376 or aplmill@albanypubliclibrary.org.
Last updated: September 12, 2014
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